Document governance for frontline hiring
HiringTree helps candidates, recruitment partners, and employers manage hiring documents with consent, visibility, and audit history — so passports and certificates are never a lever for exploitation.
How it works
Governed at every step
Candidate document vault
A single secure place for a candidate’s hiring documents, owned and controlled by the candidate.
Passport, ID & certificate upload
Structured upload for the documents cross-border hiring actually requires, with the file contents checked, not just the file name.
Consent-based sharing
Nothing is shared until the candidate approves a specific request, for a specific scope — contact, full profile, or documents.
Role-based access
Recruitment partners, companies, and admins see only what their role and the candidate allow.
Expiry tracking
Documents are checked daily against their expiry date. When one lapses it is marked expired and the candidate is told.
Admin verification queue
Uploaded documents flow through an admin review and authenticity check.
A recorded access trail
Access is granted through consent records that keep who asked, for what, and what the candidate decided. Admin reads of candidate data are separately audited.
Candidate-held control
Candidates can see who has access and revoke it at any time. Revoking also purges the processing data tied to that consent.
Two different questions
We cannot mark your visa approved
A platform that can quietly mark a visa “verified” is a platform that can be used to mislead a candidate into travelling. So document status is split in two, and the second half is not ours to set.
What we do assess
Whether an upload is a genuine, legible document of the type it claims to be. That is our judgement to make, and we make it for any document type.
What we cannot assess
Whether a medical, visa, work permit or emigration clearance has actually been granted. That status can only be recorded against the authority or partner that granted it — the server rejects any attempt by our own staff to set it without a source.
Document readiness on HiringTree does not guarantee legal eligibility, visa approval, or permission to travel. Those decisions rest with the employer, the authorised recruitment partner and the relevant government authorities.
The candidate holds the key
Confiscating documents is one of the most common forms of labour exploitation. On HiringTree, documents stay in the candidate's hands — shared only with consent, with an access trail that stands up to any audit.
Read our Ethical Recruitment Policy